Why Shred?It's the Law!
Depending on the industry you are in and the types of documents you maintain, shredding might be a legal requirement for you
Responsibility to Protect
Are You Required to Shred?
Shredding is required in many industries to meet legal standards for document protection.
The U.S. Supreme Court has ruled that you forfeit the right of ownership to discarded information. This means that courts will not recognize trade information protections if a company can be shown to have disposed of such information without shredding it first.
Industries such as banking, finance, human resources, insurance, and medicine are especially affected by new regulations designed to protect against information theft. The following regulations may apply to your company:
Recycling & In-House Shredding
Recycling is not an adequate alternative for information destruction. Simply put, recycling services cannot guarantee confidentiality.
To extract the scrap value from office paper, recycling companies use unscreened low wage workers to extensively sort the material under unsecured conditions. There is no fiduciary responsibility inherent in the recycling scenario. If something of a private nature surfaced, the selection of this unsecured process could be interpreted as negligent.
Recycling as a means of information disposal is not worth the risk of minimizing the need of security over a free or low price method that has only a non-responsible party’s interest in mind.
If you currently operate a shredder in-house, your internal cost is extremely high. Guardian can save you at least 50% and take the burden off of you!
Internal personnel shouldn’t be responsible to destroy certain information. Legal affairs, payroll information, employee reviews, and accounting records are just a few document types that should remain confidential. You could be open to liability if you use employees to destroy sensitive documents.
According to federal law enforcement statistics, employees or ex-employees commit over 70% of all corporate crimes. Contact us to find out how we can help you protect your sensitive documents.
How to Comply
Learn About Our Shredding Services
Destroying your sensitive documents is easy. We have solutions to meet every need and can take the burden off of you and eliminate the risk of holding on to or disposing of documents yourself.
Some companies require routine shredding services. We have containers that can be provided to make document collection simple and effective. The frequency of pick up can be tailored to meet your needs.
It may be that you merely need a one time purge to free up space or to reduce the liability of maintaining outdated sensitive material.
Click the button below to find out more about our Scheduled and One Time Shredding Services.
Questions and Answers
Frequently Asked Questions
If you don't see an answer to a question you have, just let us know! We'd love to talk with you about your needs and create a custom solution for you.
Can we use our own boxes for storage?
Yes, as long as they are in good condition and have a lid. If and when they break we will repack your information into one of our own Guardian cartons, which are guaranteed for the life of those records.
Do you destroy records and can you provide a listing of what has been destroyed?
We send destruction notices per request and require our clients to sign off on a Destroyed Authorization form prior to any records being destroyed. Once the records are destroyed Guardian's Operations Manager certifies the destruction, signs the Destruction Authorization Form and a Certificate of Destruction is sent to the client for their records.
Do you have pickup and delivery service?
Guardian is a full service records center that can accommodate all of your pickup/delivery requirements. In addition, we guarantee a two-hour response time for rush deliveries.
Does Guardian stay current with technological advances in the information management field?
Yes. Our records software is the best in the industry and is continually updated to maintain that position.
How do I prepare boxes to go off-site?
Guardian will provide you with pre-printed box labels. You affix the labels to your boxes, fill out a transmittal form and call Guardian to arrange a pickup.
How much space can we have?
Guardian can provide all the storage space that you require and much more.
How quickly can I get information delivered to our facility when it is needed?
We are on call 24 hours a day, seven days a week. On an emergency basis, we can get your data to you within two hours.
How will you know where my records are in your facility?
We can provide you with an inventory report for all your information designating aisle, shelf, and row where your information is located.
What do we need to get started?
Simply click on the Contact tab and fill in the online form.
What is the cost and does the size of the storage carton make a difference?
Please see your pricing schedule for all storage service rates and yes, the size of the storage carton does make a difference.
Why should we turn our records over to a records management company?
Some key reasons: Frees up high cost space, off-site allows companies to focus on what they do best and provides a higher level of security.
Will our records be kept together in one contiguous area?
No. For efficiency purposes we put your data in the first available empty space. Our bar code inventory system ensures that your information is specifically located. This also provides you with an additional level of security as your data is not stored in one area exclusively.
Will we lose control of our paper records and media?
No. If you choose to have Guardian maintain control of your records in our records database, we will update you continually on the status of your inventory. You choose the level of detail you require- box, file, tape, etc. If you choose to control your records database through your own computer you have all the information at your fingertips; of course we also have the information backed-up in our central system.
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